Making a Claim

For WAKR members.

How to fill in and submit a reimbursement claim. Start from My Claims → New claim (or the one-time link we emailed you).

1. The basics

• What is this for? (title) — a short description, e.g. "Grading venue hire".
• Date of expense — when you paid.
• Related event (optional) — pick the event if the cost belongs to one; leave it blank for a general/committee cost.
• Details / notes — anything the approvers should know.

2. Where to pay you

Enter your account name, BSB, and account number. These are held only until you're paid, then removed, and are never shown to other members. If your details are already on file you'll see that, and can Change them if needed.

Click Save draft — this creates the claim so you can add lines and receipts.

3. Add your expense lines

For each item, add a description, the amount, and a category (pick one, or add a new one). The claim total adds up automatically. Remove a line with Remove if you make a mistake.

4. Charge to discipline (usually automatic)

If the claim is tied to an event, it's charged to the right discipline(s) for you. You only need to touch this if a cost is shared across arts — otherwise leave it.

5. Attach your receipts

Under Receipts, upload a photo or PDF of each receipt. Add as many as you need.

6. Submit

When everything's in, click Submit claim. It goes to the committee for approval, and you'll see the status change on My Claims. You can revisit a Draft any time before submitting.

Good to know

• You can Save draft and come back later — nothing is submitted until you click Submit claim.
• Claims usually need to be lodged within a set window of the expense date; if you're outside it, contact the Treasurer.
• Attach clear receipts — it speeds up approval.

Who to contact

Anything about a claim or payment: the Treasurer (treasurer@wakr.asn.au).